How We Replaced 5 Tools with One Workflow

The Problem With Tool Overload

In the early days of our product sprint, we found ourselves bouncing between tools like Workdeck, Notiq, Stackly, GDocs, and Tasksy — just to stay aligned on a single project. Each tool served a different function, but together they created chaos: duplicated data, constant switching, and scattered accountability.

Making the Switch to Fracture

That’s when we decided to dogfood our own product: Fracture. Within a week, we had recreated every key process using our internal workflow builder. Tasks were synced to team updates, onboarding checklists were triggered by form submissions, and daily summaries were automated.

Results We Didn't Expect

The impact was immediate. Our chat threads quieted down (in a good way), our velocity increased, and we reclaimed almost 10 hours per week. Instead of checking five apps, our team worked directly inside Fracture’s shared workspace.

Key Takeaways and What You Can Try

This post outlines exactly how we migrated those workflows, which automations delivered the biggest ROI, and our lessons learned along the way. If you’re trying to scale without piling on more apps, this is for you.